Help · Treatment & posting
Account mapping
Choose or create the ledger accounts Gladpaid posts to: wallet, fees, gain or loss, suspense and customer overpayments.
Updated
Before anything posts, you tell Gladpaid which accounts in your chart of accounts to use. It never assumes a default. For each one you can pick an existing account or have Gladpaid create it with the name you choose.
The accounts
| Account | What posts to it |
|---|---|
| Wallet account, one per watched address and token | Receipts from customers and transfers out. |
| Network fees | Fees paid on-chain and exchange withdrawal fees, per your policy. |
| Stablecoin gain or loss | Settlement and price differences, per your policy. |
| Unidentified receipts (suspense) | Receipts not yet classified. |
| Customer overpayments | Amounts customers sent beyond the invoice. |
Which type the wallet account has to be
The ledger only lets an invoice payment land in certain account types, and that decides the wallet account's type:
| Ledger and home currency | Wallet account type |
|---|---|
| QuickBooks Online | Bank account (in USD). |
| Xero, US dollar base currency | Current asset with Enable payments to this account switched on. |
| Xero, any other base currency | Bank account in USD (needs a Xero plan with multicurrency). |
If you pick an account of the wrong type, the wizard says why and offers to create the right one. Name wallet accounts clearly, for example "USDC – Main receiving wallet".
Changing the mapping later
Settings → Account mapping shows the current choices. A change applies to entries posted from then on; entries already posted stay where they are. Each change is recorded in the audit trail.
Step-by-step walk-throughs: Recording a USDC payment in QuickBooks and in Xero.
Related
- Your treatment policyBooks basis, classification, fees, settlement differences and price timing: set once, versioned, and chosen by your accountant.
- Posting to the ledger, and undoHow entries are prepared, previewed and posted so invoices actually close, and how undo reverses only what Gladpaid created.
- Connecting QuickBooks OnlineHow the QuickBooks connection works, what Gladpaid reads, what it writes, and how to disconnect.
- Connecting XeroSign up with Xero, the exact permissions Gladpaid asks for, how the connection stays alive, and how to disconnect.
Did this not answer it? Write to support@gladpaid.com with the business name and the item. Please never include a recovery phrase or private key; we will never ask for one.